Data Privacy Notice

You can download a PDF of this Privacy Notice here.

Last updated 29 May 2018

Lifespan Integration UK Ltd is committed to the protection of the privacy of all who come into contact with us. Your personal data is really important to us and we understand how important it is to you. Our aim is to be as clear and open as possible about what we do with your personal data and why we do it.

Definitions

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. Examples of the data we may process include:

For freelance workers or members of the Management Team, we will process a greater amount of personal data. This will include the above examples and may also include:

How do we process your personal data?

Lifespan Integration UK Ltd complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

For Freelance workers or members of the Management Team, we may also use your personal data:

Our website and cookies

Pieces of information transferred to your computer’s hard disk from a website are known as cookies. They allow websites to store information about your browsing patterns, making the website more useful to you. Many major sites use cookies: in fact, they are commonly used throughout the internet to offer personalised services. Most browsers are automatically set to accept cookies. Each time you use a website, the cookie is accessed. You may disable cookie support on your browser if you wish.

Our website is a WordPress site which is run by Automattic Inc. We use a standard WordPress service to collect anonymous information about users’ activity on the site, for example the number of users viewing pages on the site, to monitor and report on the effectiveness of the site and help us improve it. But this does not provide us with any personal information – we do not know who is visiting us from these statistics. For more information about how WordPress processes data, please go to https://automattic.com/privacy/

What is our lawful basis for using your information?

The lawful basis for using your information falls under 5 main categories. Under each category we have outlined some examples.

  1. Processing is necessary for the performance of a contract
    For freelance workers and members of the Management Team, we do require information to be supplied. If you don’t want to supply these details we would not be able to employ you or accept you as a volunteer. Similarly, if you wish to apply for a training course, we would require certain personal information from you. Without this information we would not be able to accept you onto the course.
  1. Processing is necessary for compliance with a legal obligation
    For example, if we felt there was a safeguarding issue, we would be required by law to inform the appropriate authorities/bodies.
  1. Processing is necessary to protect the vital interests of you or another person
    If you are physically or legally incapable of giving consent, but we need to protect your vital interests, in an emergency, we may use your personal information. For example, if you had been taken seriously unwell whilst attending a training event, we may pass on next of kin details or medical information to emergency services.
  1. Processing on the basis of legitimate interest
    For example, where you have registered for a workshop or course we will use your information to communicate with you about that training, both before the event, and in follow up after the event. We may also use your information to contact you about other workshops or courses which follow on from the one you undertook.
  1. Processing on the basis of Consent
    For most communications we will only process your information if you have given us explicit consent. For example,

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

How secure is your information?

We take security very seriously and will do everything within our power to keep your information safe. Any printed documents are stored securely, where possible in a locked cupboard, and any electronic files are kept encrypted.

Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared within the Lifespan Integration UK Team for the purposes outlined in this notice.

If you apply for a Level 1, 2 or 3 Lifespan Integration training course, we will need to share your details with the Trainer (based in Switzerland) in order for her to approve your application. However, we will remove your contact information and any personal identifying details before we email it.

We are also required to inform Lifespan Integration LLC in the USA of the names of delegates who have completed Level 1, 2 or 3 Lifespan Integration training courses. We will ask for your consent before sharing any further contact details with them.

We will only share your data with other third parties with your prior consent, or unless required to do so by law.

Transfer of Data Abroad

Any electronic personal data transferred outside the EU will be encrypted. We also require that those processing your data in countries outside of the EU, follow the requirements and responsibilities set out in this Privacy Notice.  Our website is accessible from overseas so some personal data (eg a listing on the ‘find a therapist’ page) may be accessed from overseas.

How long do we keep your personal data?

We endeavour to maintain only data that is relevant, accurate and up to date. We have internal processes to periodically review the data we hold and delete data that is no longer relevant to our purpose for processing. We may keep some other records for an extended period of time and others permanently if we are required to do so, for example safeguarding records.

Your rights and your personal data

You have the following rights with respect to your personal data:

  1. The right to access information we hold on you
  1. The right to correct and update the information we hold on you
  1. The right to have your information erased
  1. The right to object to processing of your data
  1. The right to data portability
  1. The right to withdraw your consent to the processing at any time for any processing of data to which consent was sought.
  1. The right to object to the processing of personal data where applicable.
  1. The right to lodge a complaint with the Information Commissioner’s Office.

Please contact us if you wish to exercise any of these rights.

Contact Details

We can provide you with access to your personal data at any time. We ask that requests are emailed to info@lifespanintegration.org.uk or by post: The Data Compliance Officer, Lifespan Integration UK Ltd, Unit 3, Newhouse Business Centre, Old Crawley Road, Horsham, RH12 4RU.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Changes to this notice

We keep this Privacy Notice under regular review and we will place any updates on this page.